 |
|
|
|
You will need to structure the content in a logical and clear way if you are going to help the readers take in your message. Make sure you have a sequence of headings and sub-headings which will act as signposts to help the readers find the information they need. Also, if you structure a piece of writing well, you will find it easier to choose the words to express your ideas. A report should be divided into sections and sub-sections, each of which should have a clear heading. If you structure a report well, it will not only help your readers find the information they need but it will also help you when you start writing. How
will it help readers? How
will it help you? Many
readers may not want to read the whole report; they
will want to read the parts that are relevant to
them. A well structured report will help them to
find information quickly. A good
structure will help you to decide where to put each
fact or idea. It will
help you to think clearly. Your
readers will want to concentrate on only one aspect
at a time. You will
be able to start writing at any point - you will
not necessarily have to start at the beginning. If
different people are contributing to the report,
they will know what to cover. Good
headings will tell your readers about the subject
in each section. The main
headings and sub-headings will give your readers an
overview of your plan. A good
structure will make it easier for your readers to
refer back to specific sections of your
report. You can download a
Structuring
Exercise
(MS Word 97, 891KB) to print out and try - or you
might try using it on your PC screen, cutting and pasting
sections of the report into their correct order. However,
please remember there is lots more information here if you
feel uncertain about this area. |
|
how can you produce a good structure? | presenting a report professionally | presentation | editing |
|
Oral Presentations | Communicating Electronically |
 |
 |