Erasmus grants are available for students who undertake either a period of study or a period of work abroad in Europe. The period abroad must be a minimum of two months for work and three months for study and a maximum of an academic year (for study) or 12 months (for work). For unpaid work placements this can be 30 weeks. A student may have multiple mobilities to different host institutions in the same or different countries, as follows:
• One study and one work placement period in the same or different years or
• Two study periods in the same or different years or
• Two work placement periods in the same or different years
Students can thus only carry out two single Erasmus mobilities in total over a 24 months period. It is possible to be funded for two consecutive periods of study or work, provided these meet the course requirements, and you can study in one year and do a work placement the next year if your course allows that, but the maximum amount of funding you can receive as an undergradute is for 12 months. You can then receive another 12 months as a Masters or Phd student.
Erasmus students can study or work in any of the countries listed:
- Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Iceland, Liechtenstein, Norway, Turkey, former Yugoslav Republic of Macedonia.
To be eligible you must:
- have completed at least one full year of study if you are going to study abroad. You can undertake a traineeship while still a first year.
- have successfully completed the course requirements to proceed to the next stage of the course.
Erasmus grant application procedure
You need to complete an Erasmus Study Application Form and get your Erasmus Study exchange coordinator, if you are studying, to sign it. Deadline for submission is 31 January 2014. Details can be found here. We will then inform you if you have been successful in getting a place at the partner university.
If you are going on an Erasmus work placement your Senior Tutor for Professional Training will need to nominate you on a separate form once your placement is secured.
If you are eligible and have the support of your coordinator or Senior Tutor, you will receive a grant. If you spend your Professional Training Year abroad you will pay the appropriate Professional Training year tuition fee (£1,075 for 2014/15). If you spend the whole of your second year abroad your tuition fees for that year will be £1,350. If you spend only one semester of your second year abroad there will be no difference in your tuition fees payable to the University of Surrey.
You will also need to apply to the partner university if you are studying abroad, or to a work placement organisation to work abroad.
How much Erasmus grant will I receive?
The University applies annually for its Erasmus funding and receives a contract in June for the coming academic year. This may not be known at the point that you make the decision to go so you should not plan on receiving a specific amount. Guidance will be given prior to the award of the contract and the figures for the previous year will be published. You need to be aware that the national allocation has to cover all UK students who will be funded. At present, the numbers are showing an increase and this means that the level of grant may be less in monthly grants for 2014/15 are:
|Group 1: Denmark, Ireland, France, Italy, Austria, Finland, Sweden, Liechtenstein, Norway, (Switzerland)*||€400||€500|
|Group 2: Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, Netherlands, Portugal, Slovenia, Iceland, Turkey||€350||€450|
|Group 3: Bulgaria, Estonia, Latvia, Lithuania, Hungary, Malta, Poland. Romania, Slovakia, former Yugoslav Republic of Macedonia||€350||€450|
* Switzerland is currently in negotiation with the European Commission
In addition if you are studying abroad and your household income is below £25,000 per year you will be eligible for a supplement of €100 per month.
Once we receive the grant from the National Agency and all your paperwork we will pay you the first instalment of your grant. The second instalment will be paid half-way through the placement if you are abroad for a full year, with the final payment being paid once you have completed the online report.
What does the grant cover?
The grant is a flat-rate payment, which means you will be awarded an amount per month of study or work. If you study for one semester this will usually be three to five months, depending where you go. If you study for a full academic year it will be a maximum of 10 months. Work placements are more variable, but must be between two and 12 months.
You use the grant to pay your living costs and travel abroad. You are not required to provide any receipts.
As an outgoing Erasmus student you will be covered by the university's insurance policy. Further information on insurance can be obtained from Mrs Nicky Routh. There may be certain occasions and certain countries where you are not covered fully. It is your responsibility to check this.
When is it paid?
You will be paid a proportion of your total grant entitlement as soon as you start your placement and your grant contract is established. You will also have completed and returned the first set of contract documents, i.e. Erasmus Mobility Agreement and/or Erasmus Training Agreement (for work placements), ECTS Learning Agreement (for study exchange). The balance is paid on completion and once all forms and a report have been received. It is also part of your contractual requirement to attend a de-briefing session which will be organised at the beginning of the Autumn semester.
If you have any further questions, please contact us or come to 3rd floor Senate House and we will be happy to help.