Visiting the Archive
Opening Times
The E.H. Shepard Archive is open by advance appointment only. The Archive is closed whenever the University of Surrey library is closed: please check the University of Surrey 's website, www.surrey.ac.uk, for more information on closures if necessary.
To book an appointment, please contact the E.H. Shepard Archive: email shepardarchive@surrey.ac.uk or telephone +44 (0)1483 689600. If you have an immediate and pressing need to use the archive, please make this clear when you contact us.
Access
The E.H. Shepard Archive is open to a variety of visitors: researchers of all backgrounds and levels, and groups wishing to view or film items from the archive.
At the moment, the archive shares study/exhibition space with another of the University of Surrey 's special collections, and is extremely short-staffed. Because space and staff are at a premium, those using the archive for research purposes take precedence in appointments.
Moreover, priority in appointments will be given to those who: a) can show a pressing scholarly need to view the documents (for a thesis, a soon-to-be published book, or similar, for example) and/or b) present a minimal staffing burden (ie, they have already identified the exact documents they need to see from the catalogue and have communicated this to archive staff). We thank you for your understanding.
Access to documents in the archives which have not been catalogued, preserved, or conserved may be limited: at the moment, this is limited to the archive's internal records. Staff also reserve the right to refuse access to individual documents which are in a poor state of preservation.
All visitors to the archive study room are expected to comply with the study room regulations and the university library's regulations. Any user consulting archival documents (ie, researchers and film crew) will be asked to sign an undertaking that they will comply with the Data Protection Act 1998.
More Information
You can find more information in the links to the right, including documents to view or download: our study room guidelines, guidelines for group and filming visits, information about how to get to the archive, and visit booking forms. Filling in and returning a booking form will expedite the process of arranging a visit. Researchers and film crew who already know which documents they wish to view may save more time by filling in and returning a document request slip.
Fees
Students: £10 per day or part thereof
Academic/Independent Researchers: £15 per day or part thereof
Commercial Researchers: £30 per half day
Reader's tickets: Provide a free fifth day of research – contact the archive
NB: Commercial researchers include anyone performing research that will generate income, directly or indirectly. Please see our Frequently Asked Questions for more details.
Photocopying
Photocopies may only be made within the bounds of the archive's photocopying policy (available on the Policies and Procedures page). Please note that any reproduction of images from Winnie-the-Pooh or Punch , or reproduction for any use which could be income-generating, requires the prior written IPR clearance of the appropriate rights holder. The archive cannot give this permission nor help researchers acquire it. For more details, please see our Frequently Asked Questions.
Photocopies are 35p per page.
Access
Groups are requested to contact the archive well in advance of their intended visit, to discuss the numbers and requirements of the group: please read our group visit guidelines then fill in and return our group visit booking form.
Fees
Group fees are available on request from the archive, and depend on the number in group, length of visit, and its impact on archive staff and resources.
Access
Film crews are requested to contact the archive well in advance to discuss their requirements. Please read our filming visit guidelines then fill in and return filming visit booking form.
Please note that you will be asked to provide written intellectual property rights clearance from the relevant IPR holder before being allowed to film: it is recommended that you use the online catalogue to determine the items you wish to film and obtain clearance (see the Frequently Asked Questions page) before making an appointment.
Fees
Filming fees are available on request from the archive, and depend on the number in the group, length of visit and number of items filmed, and its impact on archive staff and resources.