The University has a Basic Photocopying and Scanning Licence from the CLA. This lets you make multiple copies of extracts from printed books and journals for teaching purposes but please note that the licence does not cover students based at an overseas campus such as SII-DUFE.  The following conditions apply:

• Copies should be made from a book or journal held in the Library or a departmental collection, or from a copyright fee paid copy of a chapter or article supplied by the British Library: ask your Academic Liaison Librarian about this option.
• You may make a single copy for each student enrolled on the course.
• You should use the most recent edition unless there is a good reason for using an earlier one.
• The book should be published in a country covered by the licence, and not on a CLA list of exclusions.
  Countries covered by CLA licence
  Excluded categories and excluded works
  List of excluded US publishers

The limits on the extent to which any work may be copied are:

• one chapter of a book
• one article from a journal issue or set of conference proceedings
• one short story or poem of not more than 10 pages from an anthology
• one law case from a volume of judicial proceedings

or 5% of a given work, whichever is greater.

Scanning from printed books & journals

You may scan readings and make them available for students enrolled on a particular course of study via a secure network such as SurreyLearn, or distribute them to the students on CD, memory stick or by email attachment..  

First check whether the University has access to an electronic version.  If so you should link to it from SurreyLearn rather than scan from the print publication: for information about this see Linking to Online Articles.

Data reporting requirements

• The scanned copy should include a cover sheet including a copyright notice and module details.
• It should be made or authorised by a ’Designated Person’ who will record the details on a Digital Copy Record Form to form part of the University’s annual return to the Copyright Licensing Agency.
• It should be taken off SurreyLearn once the module has finished.
• If the material is going to be used again, e.g. the following year, the cover sheet should be updated.

Faculty and Department Designated Persons:

Faculty of Arts & Human Sciences:  Julie Earl 

Faculty of Business, Economics & Law
Business: Janice Nash 
Economics: Laura Pettinger 
Health Care: Elise Frost-Bridges
Hospitality and Tourism Management: Annie Heaney 
Law: Di Donnelly 

Faculty of Engineering & Physical Sciences: David Faux 

Faculty of Health & Medical Sciences
Biosciences and Medicine: Julie Cunningham 
Health & Social Care: Liz Rockingham

Depts. Of Higher Education and Technology Enhanced Learning: Sue Ponsford    

Please note that the Copyright Licensing Agency has the right to audit the University’s systems at any time so it is important to comply with the terms and conditions of the licence.

Detailed User Guidelines are available on the CLA website.  Please contact the Licence Co-ordinator, Gill Dwyer, ext. 6234, or your Academic Liaison Librarian if you have any questions.