Electronic works

The University has a Basic Photocopying and Scanning Licence from the Copyright Licensing Agency which covers copying from print originals only.  For information about how electronic journal articles can be re-used for teaching purposes under the licences held by the University Library, please see Linking to Online Articles. 

Newspapers

The University holds a Newspaper Licensing Agency Licence which allows you, for educational purposes, to make multiple photocopies of articles from any of the major UK national newspapers, plus some regional and foreign ones, subject to the following conditions:

• A maximum of 250 copies may be made of any one article from an issue of a newspaper
• All copies must be marked “NLA licensed copy. No further copies may be made except under licence”

Please note that although the licence allows for the making of digital copies, these must be deleted within 28 days after publication: this provision is intended primarily for the circulation of press cuttings.

For further details see the Newspaper Licensing Agency website.

TV & radio broadcasts, DVDs and videos

The University has an ERA Plus Licence from the Educational Recording Agency which permits off-air recording for educational purposes of radio and TV broadcasts, as well as cable output of ERA members: BBC, ITV, Channel 4 and E4, Channel 5 and others.  You can make and store digital recordings on the Box of Broadcasts service (accessible with your University of Surrey user account details): these can be played in a lecture or distributed to students in the UK via SurreyLearn.  For queries about BoB contact the Department of Technology Enhanced Learning, email e-learning@surrey.ac.uk.

Please note that podcasts are not broadcasts and are not covered by the licence. For further information see the Educational Recording Agency website.

The ERA Plus Licence does not cover the copying of commercially produced pre-recorded DVDs, videos, and CDs: these may be played in a lecture but not made available via SurreyLearn.

Ordnance Survey maps

The University subscribes to the online Digimap service, through which educational use may be made of Ordnance Survey digital mapping data: it may be distributed to students in printed form or online via a secure network like SurreyLearn.  For further information see the Ordnance Survey website and the Digimap terms of use.

Music

Pre-recorded music can be played in a lecture or seminar but if you want to copy it you must obtain the appropriate permission.  Music copyright is both difficult and expensive to clear: the composer, lyricist, performers and makers of the sound recording all have rights in a work and all rights holders need to give permission for it to be used.  However, there are ways to make legal use of pre-recorded music without the need to seek individual permissions.                            

The University has a Limited Online Music Licence from PRS for Music which authorises the adding of online music tracks to SurreyLearn for on-demand streaming.  For further information see PRS for Music Limited Online Music Licence.

There are also numerous websites which provide free and / or paid music online which have little or no rights restrictions.  Check the terms and conditions to make sure you are allowed to use the material in the way you intend.

•  The JISC Digital Media website offers an online tutorial on finding sites that host free to use music and sound effects, plus a detailed written guide on Finding Video, Audio & Images Online.  It also has a useful set of frequently asked questions on audiovisual copyright.
•  The Copyright Friendly Wiki has an extensive list of sources of copyright-free music and sound.