Benefits of e-theses deposit
Depositing an electronic copy of your thesis in the University’s open access repository helps you:
- Increase exposure of your research
- Build your research career
- Increase your chances for further funding opportunities and collaborations
E-theses at Surrey
All doctoral degrees and MPhils are examined by thesis and an oral examination commonly known as the viva voce examination. Once you have done your viva and your corrections have been signed off, the University of Surrey requires you:
To deposit an electronic copy of your thesis in the University’s open access repository, SRI Open Access from 1st March 2015
If you are submitting your thesis in January or February 2015, you can submit it in hardbound and/or electronically.
Depositing your thesis
You can deposit your thesis to the University’s repository, SRI Open Access by following the E-thesis Deposit Guidance. The guidance includes best practice guidelines on how to enter the details of your thesis for better discoverability.
You will need to accept the terms of the Author Deposit Agreement when depositing your thesis. There is no form required. You need only click ‘accept’ when prompted by the system.
You can add any supplementary files, e.g. video, photographs, etc. This should not include any materials which already appear in your thesis. For advice on recommended formats for preservation, see our FAQ.
Please note, the Research Degree Committee will not proceed to award the degree, until the e-theses team confirms the correct documents have been uploaded and that you have complied with the University’s requirements. The e-theses team will check your submission and confirm its status via e-mail, within 1-3 working days.
Please note, the thesis will not appear on the public website until you have been awarded your degree.
Restricting access to theses
Under special circumstances, your thesis can be embargoed. If an embargo is in place, only information in the record, such as title, author and abstract will be available on the University’s open access repository, SRI Open Access, and EThOS, the British Library Electronic Theses Online Service.
When to restrict your thesis
You may want to restrict access to your thesis if:
i. the material is due for publication as a monograph/ as an article in a journal that considers an open access e-thesis as a “prior publication,” or you are actively seeking to publish this material as a monograph/ as an article in a journal that considers an open access e-thesis as a “prior publication.”
ii. the material includes confidential information.
iii. the material contains personal information about you or a third party.
iv. release of the material would substantially prejudice the commercial interests of the University or your sponsor.
v. release of the material would substantially prejudice filing a patent or a patent is associated to a thesis.
How long to restrict your thesis for
The recommended embargo period for each case is:
|Due for future publication||1 year|
|Personal Information||3 years|
|Commercial Interests||2 years|
How to request an embargo
1. Print, complete and sign the Restricting Access Form
2. Hand the form to your principal supervisor along with a completed Entry Form for Examination
3. Your principal supervisor must sign this form to indicate that the supervisory team agree with your decision to restrict access to your thesis
a. If the requested embargo is due to publication of material derived from the e-theses as a monograph, this must be specified in the Restricting Access Form, along with the name of the publisher. When concerning a journal article, you must provide evidence that the journal in question considers an open access e-thesis as a “prior publication.” Such information can usually be found on the journals website, in which case you can simply add the link to the relevant webpage.
b. If the requested embargo is due to commercial interest or patent, your principal supervisor will send the form to the Director of Technology Transfer.
c. The Director of Technology Transfer will sign it and return to you.
4. Scan the form and deposit it along with your thesis into SRI Open Access.