Benefits of e-theses deposit
Depositing an electronic copy of your thesis in the University’s open access repository:
- Increases exposure of your research
- Helps you build your research profile
- May increase your chances for further funding opportunities and collaborations
- Attributes your doctoral research to you, making it easier to detect plagiarism and to prove your authorship.
E-theses at Surrey
All doctoral degrees and MPhils are examined by thesis and an oral examination commonly known as the viva voce examination. Once you have done your viva and your corrections have been signed off, the University of Surrey requires you:
Depositing your thesis
You must deposit your thesis by following the E-thesis Deposit Guidance. The guidance includes best practice guidelines on how to enter the details of your thesis for better discoverability.
- You will need to accept the terms of the Author Deposit Agreement when depositing your thesis. There is no form required. You need only click ‘accept’ when prompted by the system.
- You can add any supplementary files, e.g. video, photographs, etc. This should not include any materials which already appear in your thesis.
- Please note, the Research Degree Committee will not proceed to award the degree, until confirmation that the correct documents have been uploaded and that you have complied with the University’s requirements. The e-theses team will check your submission and confirm its status via e-mail, within 1-3 working days.
- The thesis will not appear on the public website until you have been awarded your degree.
- Remember you must have removed all 3rd party Copyright material you do not have permissions for before submitting.
Restricting access to theses
Under special circumstances, your thesis can be embargoed. If an embargo is in place, only information in the record, such as title, author and abstract will be available on the University’s open access repository, SRI Open Access, and EThOS, the British Library Electronic Theses Online Service.
When to restrict your thesis
You may want to restrict access to your thesis if:
- the material is due for publication as a monograph or as an article in a journal that considers an open access e-thesis a “prior publication,” or if you are actively seeking to publish this material as a monograph or article
- the material includes confidential information
- the material contains personal information about you or a third party
- release of the material would substantially prejudice the commercial interests of the University or your sponsor
- release of the material would substantially prejudice filing a patent or a patent is associated to a thesis
How long to restrict your thesis for
The recommended embargo period for each case is:
|Due for future publication||1 year|
|Personal Information||3 years|
|Commercial Interests||2 years|
How to request an embargo
- Print, complete and sign the Restricting Access Form
- Hand the form to your principal supervisor along with a completed Entry Form for Examination
- Your principal supervisor must sign this form to indicate that the supervisory team agree with your decision to restrict access to your thesis
a. If the requested embargo is due to publication of material derived from the e-theses as a monograph, this must be specified in the Restricting Access Form, along with the name of the publisher. When concerning a journal article, you must provide evidence that the journal in question considers an open access e-thesis as a “prior publication.” Such information can usually be found on the journals website, in which case you can simply add the link to the relevant webpage
b. If the requested embargo is due to commercial interest or patent, your principal supervisor will send the form to the Director of Technology Transfer
c. The Director of Technology Transfer will sign it and return to you.
- Scan the form and deposit it along with your thesis into SRI Open Access.