5G Innovation Centre membership privacy notice

We are part of the University of Surrey, which is registered as a Data Controller with the Information Commissioner’s Office (our notification number is Z6346945), and we are committed to ensuring that the data we process is handled in accordance with data protection legislation.

We have a named Data Protection Officer, Suzie Mereweather, who can be contacted via dataprotection@surrey.ac.uk

One of our responsibilities is to tell you about the different ways we collect and use your personal data. This statement provides details about these uses.

We collect the following information from you when you fill out the apply for Small and Medium Enterprise (Technology) membership form:

  • Company name
  • Company address
  • Company website
  • Number of employees
  • Annual turn-over amount
  • Company VAT
  • Company registered number
  • Products and services your company offers
  • Your name
  • Your email address
  • Your phone number.

We collect the following information from you when you fill out the apply for full membership form:

  • Company name
  • Products and services your company offers
  • Company address
  • Company website
  • Name of parents company and location
  • Your name
  • Your email address
  • Your phone number.

We use the data that you provide in order to:

  • Assess if you qualify for a certain level of membership
  • Communicate with you regarding your membership application
  • Notify you of events and updates that we feel may interest you.

We take our obligations for data handling very seriously and it is therefore important for you to know the lawful basis for us processing your information.

We process your personal data under the lawful basis of our legitimate interests and those of others. We have identified this processing as being in our own legitimate interests because one of the functions of the 5GIC is to build collaborative relationships with a range of local, regional, national and international partners in the communications industry to help translate research from the lab to a real-world environment, and to develop and test 5G technologies and services.

We have also identified the legitimate interest of furthering communications technologies and applications, for the benefit of the communications sector and society as a whole.

These legitimate interests are determined through an assessment made by weighing our requirements against the impact of the processing on you. Our legitimate interests will never override your right to privacy and the freedoms that require the protection of your personal data. If you are interested in learning more about this legitimate interest assessment, please contact the Information Compliance team.

We collect data from you via the member application form you submit, and we store this data securely for the duration of your membership.

Your information is kept for as long as you remain a member of 5GIC, and will be deleted immediately if you choose to end your membership.

Your data may be shared internally where we consider that you might be a candidate for a higher tier of membership.

If we think you are eligible for a higher tier of membership, we will share some of your membership details with the Senior Advisory Board (SAB), the membership of which includes other SME  organisations. Where we would like to recommend you for a higher tier of membership, we will notify you of this in advance of providing your membership details to the members of the SAB.

As an individual whose data we process (a data subject), you have certain rights in relation to the processing. Find detailed information about your rights as a data subject.

You have the right to:

  • Withdraw your consent for us to process your personal data where we have relied on that consent as our basis for processing your data.
  • Ask us to confirm that your personal data is being processed and to access (i.e. have a copy) of that data as well as to be provided with supplemental information about the processing.
  • Request that we rectify any inaccuracies where the data we hold on you is inaccurate or incomplete.
  • Have your data erased by us, although in certain circumstances we may not be able to do this. The circumstances where this applies can be found in the guide to data subject rights information.
  • Restrict the processing of your personal data in certain ways.
  • Obtain your personal data for reuse.
  • Object to certain processing of your personal data.

If you would like to exercise any of your rights please visit our make a privacy request section.

Make a complaint

If you have any concerns about the way that we have handled your personal data please email the Data Protection team as we would like to have the opportunity to resolve your concerns.

If you’re still unhappy, you have the right to complain to the Information Commissioner’s Office (an independent body set up to advise on information rights for the UK) about the way in which we process your personal data.