Within the Archives and Special Collections at the University of Surrey you can explore over 60 collections of archives and rare books. Share the personal journey of Ernest Howard Shepard. Travelling from his Victorian childhood in London, to experiences of family life during two World Wars and finally to his retirement spent travelling; writing and reflecting. Explore the varied collections of the National Resource Centre for Dance (NRCD). Unravel the connections between dance; theatre studies; industry; psychology and movement therapy unlocking the personal papers of pioneers in the performing arts. Investigate the rich institutional collections of Battersea Polytechnic and the University of Surrey delve into papers and correspondence from key decision makers and catch glimpses into the student experience
Archives are records that we collect for permanent preservation due to their evidentiary or historic value. They provide information, or evidence of a person or organisation’s activities, history, policies or decisions. What is, and is not, held in an archive seeks to question wider historical and social topics, highlighting what society deemed to be important or trivial at the time of the creation of the archive.
We seek to preserve and provide access to a wide range of unique primary resource materials including manuscripts; letters; diaries; photographs; artworks; periodicals; rare books; ephemera; music scores; dance notation scores; scrapbooks; costumes; objects; film; music; interviews and business papers to cultivate research both within the University of Surrey and worldwide.
Access our Archives
Researchers can connect with the Archives and Special Collections in a number of ways:
- Discover more about the collections or discuss your individual research needs, by contacting the archivist by email, telephone or post
- Journey to the Archives and Specials Collections research room to view archive materials, appointments can be made by contacting the archives team by email or telephone
- Explore the enlightening descriptions of our archive material through the archive catalogues online
The research room has seating for 18 and facilities for both laptop users and those wishing to view or listen to our extensive audio-visual archives, to encourage collaboration and learning.The research room is located on the ground level of the George Edwards Library.
Requesting material to consult
Please give us one working day’s notice of your visit to enable staff to retrieve your research material. Items requested on a Friday will be available by the following Tuesday.
We will contact you to confirm your appointment.
Due to the unique nature of archive material our collections can only be accessed in our research room. Items from the collections are not available for borrowing.
Volunteering in the Archives and Special CollectionsWe are looking to review our Volunteer programme in the New Year, 2017, so do please check back for details if you are interested.
We welcome all offers of donations and deposits to the Archives and Special Collections that fit within the scope of our Collecting Policies. These Collecting Policies are designed to support the research and teaching of the University of Surrey and to develop coherent collections which build on existing strengths. In considering whether the University is the right place for your collection we will look at the connection to the university, whether the records are of historical or research value and whether we have the right facilities to care for the collection in the long term.
We have modern secure storage for archives which is environmentally controlled and we manage the preservation and use of various formats including paper, photographs, audio visual material, parchment, books, journals, costume and born digital files.
For members of staff and internal departments we actively collect records created by the University, and many of our records are transferred directly from departments, schools and services by University staff. If you are looking to transfer material to the University Archives to be preserved please contact us. If you are looking to transfer items temporarily for storage, please review the information on the Information Compliance Unit pages.
We are also interested in recording the experiences of students and staff of the University and we are actively trying to grow this area of the archive. If you have any memorabilia and papers from your time here then please do contact us.
Requests for confirmation of qualifications gained by former students should be directed to:
Assessment and Awards Office, University Registry, Senate House, University of Surrey, Guildford, Surrey, GU2 7XH
or by e-mail at: firstname.lastname@example.org
Reproduction, copyright and publishing
Copying services are provided to our researchers subject to the restrictions of the Copyright, Designs and Patents Act 1988 and subsidiary legislation. We can copy material which is out of copyright; copyright material where the requester has permission; and material covered by the library and archive exceptions. All copying of archive material is carried out by archive staff. We will only copy items which in our opinion will not be harmed by the process. We can supply a photocopy (if items are suitable for photocopying) or we may be able to offer a digital image. To submit a request for copying of material for research or private study return a signed and completed copyright declaration form for private study either as a scanned email attachment or by post. Once we have received your copying order we will send you details of the cost of the order and how payment can be made via our online store. Your requested copies will be dispatched on receipt of payment. If you need further information this can be found in our prices list; in our Reprographic policy or alternatively please discuss your requirement with us.
Most archival material that we hold is still in copyright. To publish or broadcast any of our materials (including images on our website), you must obtain the permission of the copyright holder. In some instances the archive can help to locate the copyright holder so please contact the archives for more information and to discuss your requirements. Please note that reproduction fees might be charged. If filming at Surrey is proposed a charge might be made for the use of the facilities.Copying and publishing charges (106.55KB - Requires Adobe Reader) Copyright Declaration (122.5KB)