Accessing the archives

Our archives and special collections can be explored both physically and remotely. You can find out more by making an appointment to visit our Archives Research Room, searching our online catalogue, and accessing information through our enquiry and reprographics services.

Visit our archives and special collections

Please email the Archives team at archives@surrey.ac.uk to make an appointment to visit our Archives Research Room or with any enquiries.

Enquiry service

Our enquiry service is open to anyone and can provide basic information on the materials we hold, offer help on how best to search our catalogue and can suggest sources from our holdings for particular research. We can also explain the process of obtaining copies of material and can arrange group and individual visits to the Research Room and talks on our collections. The enquiry service is the first point of contact if you are interested in borrowing items from our collections for exhibition.

If you have an enquiry please email us at archives@surrey.ac.uk.

Any personal data collected through our enquiry service is kept in accordance with UK Data Protection Legislation. For more information about what we do with your personal data see our privacy notice.

Viewing archive materials

Due to the unique nature of archive material, our collections can only be accessed in our Research Room and you will need to make an appointment to view them. Items from the collections are not available for borrowing. Find out more about copying material.

Before you come to the Research Room please use our online catalogue to help you find relevant material and their unique reference numbers. To allow us to retrieve the items from the archive please email us (archives@surrey.ac.uk) the reference numbers, giving us at least 24 hours’ notice.

Please read our Research Room regulations before visiting.

Online resources

The Archives team have created online resources to support your use of archives and special collections:

  • Working with archives (PDF) explains what archives are and the practicalities of using them, as well as suggesting how you can effectively interpret archive material and use it to inform your own work
  • Referencing archives (PDF) outlines how to reference archives correctly in assignments and dissertations.

Reprographics and licensing

We can provide copies of material for personal research purposes and publication, in line with UK Copyright legislation and UK Data Protection legislation, and subject to the condition of the material and any restrictions agreed when the material was deposited. Digital photography permits are also available. Please email the Archives team at archives@surrey.ac.uk to discuss your reprographics request.

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Archives and Special Collections
Ground level, Library
University of Surrey
Guildford
Surrey
GU2 7XH