Report

The information contained in your report may be shared with relevant persons on a strictly ‘need to know’ basis only.  

If you have provided contact details, an appropriate member of University staff will speak with you before taking any action in relation to your report. They will not tell the accused person about your report until this has been discussed with you and your consent has been given. 

Please be aware that, if a formal disciplinary process is initiated, the content of your report might be used as evidence.  

Your identity and your other personal data will be disclosed on a ‘need to know’ basis only and will not be disclosed to any third parties without your consent, unless there are legitimate reasons requiring us to do so, for example, where the information you have provided highlights a potential risk to a person’s health and safety.  

The University has a duty to report suspected safeguarding concerns relating to a child or vulnerable adult to relevant external agencies, regardless of whether the individual is a member of the University community, if that concern is reported to, or identified by, a member of staff in the course of their duties. 

This will depend on factors such as the nature of the concerns that have been reported, the people involved, whether contact details have been provided and whether you have indicated in your report that you would like action to be taken. 

If you have reported anonymously, the University will likely be limited in the action that it is able to take. The University is unlikely to pursue formal disciplinary action against an individual based on an anonymous report. However, it may do so in exceptional circumstances. 

Anonymous reports can provide useful information that may be used to identify trends in incidents on campus, and for statistical and monitoring purposes. 

If you have reported anonymously, there is an option for two-way messaging to take place with the University whilst remaining completely anonymous. 

If you have provided contact details, you (or the person you are reporting on behalf of) may be referred to relevant support services. 

Named reports allow a dialogue to take place between you and the person handling your case to determine the most appropriate course of action, in line with your wishes.  

Named reports of incidents that indicate potential breaches of University policies or procedures may result in the initiation of an appropriate formal process, where a student or a member of University staff is implicated. However, this will be discussed with you before any action is taken.  

If a student’s behaviour is deemed to pose a risk to the wellbeing and safety of themselves or others, or to University property, or would prevent a fair investigation, OSCAR may issue a Managed Exclusion Order (MEO). Similarly, a member of staff who poses a risk could be suspended from work. Third parties who are deemed to pose a risk could be banned from entering University premises. 

We also encourage the student/staff member to notify the University of any criminal proceedings. This allows the University to consider potential next steps and for appropriate support to be provided.