On the day
The wellbeing of our staff, students and visitors is important to us and as part of our event-planning for Graduation, we are implementing all appropriate mitigations to reduce the transmission of Covid-19.
Your graduation day
Graduation celebrations will be organised as close to normal as is possible, whilst also ensuring that we are adhering to any UK government guidance on social distancing and holding large scale events. This means that the proceedings of Graduation will take place differently to previous years, in line with all current government guidance and legislation for managing large events safely.
The full details of the graduation event are being carefully considered by the University working closely with the local Council and Surrey Police.
Along with the measures below, we will also be ensuring that we can keep you and your guests safe whilst attending the celebrations.
Before you arrive
We are encouraging all attendees to read our code of conduct and take a lateral flow test before travelling to campus. This is a really important step in helping to keep everyone, including our loved ones, safe.
If you, your guests or a member of your household tests positive or has experienced symptoms in the 14 days before your ceremony date, then you must not travel to campus or attend your ceremony.
Graduands and guests travelling from abroad should also pay close attention to the changing travel and border restrictions in the UK and follow all rules in place for the red and amber countries listed.
If you need to quarantine or self-isolate then you must have completed this before your ceremony – you must not end it early to attend your ceremony.
If you find that you or any of your guests are unable to attend then full ticket refunds are available.
Arriving on campus
Free parking (including accessible parking) is available for everyone in our main car parks. We recommend booking this online in advance.
When you drive onto campus there will be clear signage and marshals guiding you to the car parks and to the check-in marquee.
If you are travelling via public transport or walking then simply head to the Austin Pearce Piazza to check-in with your guests.
Follow signage to the check-in marquee where you will be greeted by our friendly team to get your graduation day started. You'll be given your wristbands, your ceremony seat number and reception table number.
You will also be asked some simple questions about your Covid status and will be asked to complete test and trace details using the NHS Covid App. This is mandatory for all guests and important to help us all stay safe.
All graduands will be directed to the Austin Pearce Building where you will be able to pick up your robes and take part in pre-booked photography.
Our partners Ede and Ravenscroft will be on hand to guide you through robing, but you will need to dress yourself to ensure that social distancing is maintained. All robes must be pre-booked and there will be none available on the day for hire.
After robing you will be taken to the photography studios for those all-important graduation snaps.
Your guests will then be directed to a marquee on PATS Field where they will be comfortably seated to watch your ceremony on a big screen, with social distancing in place and lots of ventilation.
At your ceremony
Graduands will be directed to the Cathedral grounds where you will be seated outside in a large marquee to ensure that we are able to seat everyone with social distancing in place.
When your ceremony begins and it is your turn to be presented for your award, you will be invited into the Cathedral in small groups.
Unfortunately you will not be able to shake hands with our Presiding Officer when you are on stage, so we are instead asking you to doff your cap when you receive your award.
Once you have left the Cathedral you will be taken back to your seat until the end of your ceremony.
Sadly your guests will not be allowed into the Cathedral grounds as it’s important that we can guide all of our graduands safely through the ceremony process.
After your ceremony you will be directed to PATS Field to be reunited with your proud family and friends and continue the celebrations.
Our receptions will be held in The Marquee and you will all be seated to help us to maintain social distancing. There will be additional outdoor seating too for those who wish to celebrate in the sunshine.
We ask that you stay seated at the reception unless you are entering, exiting or using the toilets.
At the celebratory receptions you will be served a delicious afternoon tea with a selection of sandwiches and cakes and a glass of bubbles for everyone.
If you would like to take photos with your guests then you can do this outside of The Marquee within our beautiful campus grounds.
Our attendee code of conduct
The health and safety of every member of our community and all our guests is our number one priority so we must ensure that we are following all guidance provided by the UK government.
To enable us to welcome you to campus for your graduation ceremony, it is important that all attendees read and follow our attendee code of conduct, which lays out all the things that we must do to keep one another safe.
Return your gown
You are responsible for the returning of your robes to the robing room after the ceremony and by no later than 6:00pm, or 6:30pm for 3:30pm ceremonies (unless you have made arrangements to hire them for an additional week, in which case you must return them by post to Ede & Ravenscroft Limited, Unit A Denny Industrial Centre, Waterbeach, Cambridge, CB5 9QD).