How to apply

Eligibility

To be eligible to study at the University of Surrey as an international exchange/Erasmus+ study/study abroad student, you must

  • be a registered student at one of our partner institutions
  • have a minimum cumulative GPA of 3.0 on the 4.0-point scale, 5.0 on the 7.0-point scale, or the equivalent
  • have, if you are a non-native English speaker, an English language level equivalent to at least CEFR B2 and ideally C1 / IELTS 6.5 overall, with a minimum of 6.0 in each of the components, or if you are a student nurse/midwife/paramedic, IELTS 7.0, with at least 7.0 in each component. Students who need to apply for a Student visa (stays of over 6 months or studying and working) must submit one of our accepted English language qualifications to the University as evidence; students applying for a Standard Visitor visa or entering the UK as a Visitor (stays of 6 months or less, study only) may provide other evidence.
  • be studying in an appropriate subject area and at the level specified in our exchange agreement (undergraduate/postgraduate/doctorate). Some agreements are university-wide and open to students in most of our subject areas, and others are subject-specific. The exchange office at your home university will be able to provide you with help and advice.
  • be able to identify a suitable, full-time study programme (30 ECTS credits - typically 4 modules - per semester) for the period of your exchange. For those following a taught programme, please check our Programme/Module Catalogue (selecting the correct academic year) to see whether we offer modules that fit with your study programme at your home institution and that they run when you will be at Surrey (Semester 1 is mid/late September to end January; Semester 2 is early February to mid/late June - see dates). Discuss your module choices with your home department. If you need more information or advice, email the relevant Surrey Exchange Coordinator for your subject area (pdf). For those applying to do project or laboratory work only, please identify an appropriate academic, with help from the relevant Exchange Coordinator; email them to ask if they will supervise your work, and agree the details of your project or laboratory work with them.

Nomination to Surrey

Most of our partner institutions have a formal student selection procedure for exchanges. Find out when your home institution’s application deadline is, and apply or register your interest with the Departmental or Institutional Exchange Coordinator if you are in Europe, or the Study Abroad or International Office if you are outside Europe. You must make your application in conjunction with your university as there are usually a specific number of exchange places available.

Your home institution must officially nominate you by email before you can apply to Surrey. The nomination should be sent to our Incoming Exchange & Study Abroad Team (ieo.incoming@surrey.ac.uk) and include your

  • full name
  • email address
  • subject area of study at Surrey (or, if taking electives, your main subject area in which you will take at least 2 modules per semester)
  • subject area at home institution
  • level of study at Surrey (bachelor's/master's/doctoral)
  • exchange period (semester 1/semester 2/semesters 1 & 2/other specified dates (for project students and Nursing/Midwifery/Paramedic students only)).

Nomination deadlines           

  • For semester 1/autumn entry in late September:     15 April
  • For semester 2/spring entry in early February:        15 September

Applying for exchange

Once we have received your nomination, we will email your home exchange coordinator to let them know that your nomination has been approved.

We would recommend that you check out our Frequently Asked Questions at this stage, if you have not already.

Your exchange/study abroad office will receive an email in April/September with information for you about applying to Surrey and a link to our online exchange application form. In the meantime, please note the supporting documents below that you must upload as part of your online application.

  • Transcript of Records for each year of your degree so far, in English (pdf)
  • Copy of your passport photo page (pdf) - the UK will no longer accept EU national identity cards from October 2021
  • Surrey Learning Agreement form (will be sent to nominees). Students taking taught courses should list 6 module choices per semester if taking modules from one degree programme and level, or up to 10 choices if taking modules from more than one programme or level, in case of timetable clashes (you will actually take just 30 ECTS credits worth - typically 4 modules). These should be listed in order of preference and by semester. For full descriptions of each degree programme and module, visit our online Programme/Module Catalogue and select the appropriate academic year of study
  • A list of your current modules and of modules you have taken that meet any Surrey prerequisites (pdf)
  • Non-native English speakers only: Full-year students requiring a points-based Student visa must submit one of our accepted English language qualifications at the required level (equivalent to a minimum of IELTS 6.5, with at least 6.0 in each sub-skill (reading, writing, listening, speaking). Nursing/Midwifery/Paramedic Science students must submit one of our accepted English language qualifications at a level equivalent to IELTS 7.0, with at least 7.0 in each subkskill. Students coming to Surrey for 6 months or less may submit one of our accepted English language qualifications or else other evidence at the required level, such as a formal CEFR assessment by their university languages department (at least CEFR B2 and ideally C1), or another English qualification/university English exam results, plus evidence of 1 or 2 years of study in English at higher education level
  • Postgraduate/doctoral students only: Bachelor’s/master’s degree certificate, as appropriate (pdf)
  • Nursing/Midwifery/Paramedic Science students only: police check certificate (pdf) - you will also be required to provide evidence at a later stage of your immunisations.

All of the supporting documents should be uploaded and submitted with the online application. Incomplete applications cannot be considered. On submission, students will receive an automatic application receipt acknowledgement email.

Application deadlines

  • For semester 1/autumn/September entry: 15 May
  • For semester 2/spring/February entry: 15 October

Confirmation of Acceptance

Once your Surrey Department has approved your application and provisional study programme, we will send you a formal acceptance email in late May-end June for autumn entry or late October-end November for spring entry. If there are any issues with your application or module choices, we will contact you before then.

Visas

There are new UK visa rules for study in the UK after 2020. All non-UK/non-Irish students will either need to apply for a visa or to enter the UK as a Visitor, depending on their nationality - check if you need a visa here

  • Students coming to study in the UK for more than 6 months or wishing to work as well as study require a Student visa - we will email you a Confirmation of Studies (CAS) number for your visa application once you have been accepted.
  • Students studying in the UK for 6 months or less either require a Standard Visitor visa or can enter as a Visitor without a visa, depending on their nationality - we will either email you a visa sponsor letter for your visa application or a formal acceptance letter to show at the UK border.

For visa advice, contact our International Student Support team: Email: internationalsupport@surrey.ac.uk.

Accommodation

As an exchange student, you are eligible to apply for university accommodation and whilst we can usually accommodate all or most of you, rooms are not guaranteed. We will email you in mid-June/mid-November with information about applying for university accommodation and about finding a room in the private sector. The email will contain your Surrey Student Number, which you will need in order to access our online accommodation application form and to use our local student housing search facility, StudentPad and our lettings agency.

The Accommodation Office confirms room allocations by email from mid-August for autumn entry and in early December for spring entry.

Preparing for your exchange

Once you have been accepted, you should take a look at our Preparing For Your Exchange webpage and checklist. This includes important dates and information about travel, visas, insurance, health care, our airport Meet & Greet service, our buddy scheme, accommodation, our orientation programme, setting up your Surrey email account and completing our online pre-registration form.

Enquiries

If you have any queries, please email our Incoming Exchange & Study Abroad Team (ieo.incoming@surrey.ac.uk) in the International Engagement Office.

Contact us

Find us

Map of the University of Surrey

Address

International Engagement Office
University of Surrey
Guildford
Surrey
GU2 7XH