How to apply

Eligibility

To be eligible for an international or Erasmus+ study exchange at the University of Surrey, you must

  • be a registered student at one of our partner institutions
  • have a minimum cumulative GPA of 3.0 on a 4.0-point scale, or the equivalent
  • have, if you are a non-native English speaker, an English language level equivalent to at least IELTS 6.5, with a minimum of 6.0 in each of the components, or if you are a student nurse, IELTS 7.0, with at least 7.0 in each component.
  • be studying in an appropriate subject area and at the level specified in our exchange agreement. Some agreements are university-wide and open to students in most of our subject areas, and others are subject-specific. The exchange office at your home university will be able to provide you with help and advice.
  • be able to identify a suitable study programme for the period of your exchange. For those following a taught programme, please check our Module Catalogue to see whether we offer modules that fit with your study programme at your home institution and that they run when you will be at Surrey (Semester 1 runs late September to end January; Semester 2 runs early February to mid/late June). Discuss your module choices with your home department. If you need more information or advice, email your Surrey Departmental Exchange Coordinator (pdf). For those applying to do project work or laboratory work, please identify an appropriate academic, email them to ask if they will supervise you and agree the details of your project or laboratory work with them.

Nomination to Surrey

Most of our partner institutions have a formal student selection procedure for exchanges. Find out when your home institution’s application deadline is and apply or register your interest with the appropriate Exchange Coordinator. This may be the Departmental or Institutional Exchange Coordinator if you are in Europe, or the Study Abroad or International Office if you are outside Europe. You must make your application in conjunction with your university as there are usually a specific number of exchange places available.

Your home institution must officially nominate you by email before you can apply to Surrey. The nomination should be sent to our Incoming Exchanges Administrator, Mrs Zoe Stevenson (z.stevenson@surrey.ac.uk) and include your

  • full name
  • gender
  • subject area of study at Surrey (or, if taking electives, your main subject area in which you will take at least 2 modules per semester)
  • level of study at Surrey (bachelor's/master's/doctoral)
  • exchange period (semester 1/semester 2/semesters 1 & 2/other specified dates (for project and Nursing students only)). 

Nomination deadlines           

  • For semester 1/autumn entry (late September):     15 April
  • For semester 2/spring entry (early February):        15 September

Applying for exchange

Once we have received your nomination, we will email your Exchange Coordinator to let them know that your nomination has been approved.

We would recommend that you check out our Frequently Asked Questions at this stage, if you have not already.

Your exchange/study abroad office will receive an email in April/September with information for you about applying to Surrey and a link to our online exchange application form. In the meantime, please note the supporting documents below that you must upload as part of your online application.

  • Surrey Learning Agreement (will be sent to nominees). Students taking taught courses should list 6 module choices per semester in Table A if taking modules from one degree programme and level, or 10 choices if taking modules from more than one programme or level in case of timetable clashes (you will actually take just 4 modules). These should be listed in order of preference and by semester.  For full descriptions of each degree programme and module, visit our online module catalogue and select the appropriate academic year of study
  • Transcript of Records of your degree results so far, in English (pdf)
  • Bachelor’s/master’s degree certificate, if appropriate – postgraduate/doctoral students only (pdf)
  • List of the courses/modules you are currently taking
  • Copy of your passport photo page / national identity card (pdf)
  • Passport-sized photograph (jpg)
  • English language certificate/evidence of your English language competence – non-native speakers only. Non-EEA students, who need or wish to apply for a Tier 4 Student Visa, must provide a current IELTS certificate from a UKVI-approved test centre (pdf)
  • Police check certificate – Nursing students only (pdf)

All of the supporting documents should be uploaded and submitted with the online application. Incomplete applications cannot be considered. On submission, students will receive an automatic application receipt acknowledgement email.

Application deadlines

  • For semester 1/autumn entry: 15 May
  • For semester 2/spring entry:   15 October

Confirmation of Acceptance

Once your Surrey Department has approved your application and provisional study programme, we will send you a formal acceptance email in late May-end June for autumn entry or late October-end November for spring entry. If there are any issues with your application or module choices, we will contact you before then.

Visas

If you do not hold a European Economic Area passport/national identity card, you will need a visa. We will email you with information about the two visa options.

  • If you require a Tier 4 Visa to study in the UK (staying 6 months+ or working as well as studying), we will email you a Confirmation of Studies (CAS) number for your Tier 4 visa application.
  • If you just require a basic Short-term Study Visa (for stays of less than 6 months, study only), we will email a visa sponsor letter to you.

Should you require visa advice, please contact our International Student Support team: Email: internationalsupport@surrey.ac.uk Tel: +44 (0)1483 686868.

Accommodation

As an exchange student, you are eligible to apply for university accommodation and whilst we can usually accommodate all or most of you, rooms are not guaranteed. We will email you in mid-June/mid-November with information about applying for university accommodation and about finding a room in the private sector. The email will contain your Surrey Student Number, which you will need in order to access our online accommodation application form and to use our local student housing search facility, StudentPad and lettings agency.

The Accommodation Office confirms room allocations by email from mid-August for autumn entry and in early December for spring entry.

Preparing for your exchange

Once you have been accepted, you should take a look at our Preparing For Your Exchange webpage and checklist. This includes important dates and information about travel, visas, insurance, health care, our airport Meet & Greet service, our buddy scheme, accommodation, our orientation programme and setting up your Surrey email account and completing our online pre-registration form.

Enquiries

If you have any queries, please email our Incoming Exchanges Administrator, Mrs Zoe Stevenson (z.stevenson@surrey.ac.uk), in the Global Engagement Office.

Contact us

Find us

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Address
Global Engagement Office
University of Surrey
Guildford
Surrey
GU2 7XH