Erasmus+ staff mobility

About Erasmus+ exchange

The Erasmus+ exchange programme provides funding for academic and administrative staff to carry out a period of teaching or training at one of the University’s Erasmus+ partner universities.The outgoing member of staff should also be prepared to host a visitor from the receiving institution as a reciprocal arrangement.  A set of criteria have been set by the National Agency and priority is given to staff who have not previously been on an exchange, who have less global experience in both research & teaching and who can combine teaching with visiting students on exchange/PTY.  Since this programme is not solely for the CPD (Continuing Professional Development) of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility. 

Please note: the status of the Erasmus+ scheme is dependent on the outcome of the Brexit negotiations.

Funding includes:

A contribution for the door-to-door travel cost.  The amount depends on the distance from 'Guildford' to the host institution town/city, calculated by using the 'distance calculator'.  Once you calculate the distance, refer to the 'travel grant table' to see how much would be available for your mobility.  The amount applies to the return journey and must not be doubled.

In addition a contributory grant is available for accommodation and subsistence. The amount depends on the destination and ranges from €100 to €160 per 24-hour period).  Click on the subsistence chart for details, note the amounts are stated in Euros.

Erasmus+ teaching mobility

There is an obligation to deliver at least 8 hours of teaching (over a minimum of two working days per week or part of a week), which has to be part of the local syllabus, i.e. not guest lectures but can be a mixture of undergraduate, postgraduate and doctoral level teaching.  The participating staff can engage in other activities at the host institution such as giving presentations about Surrey, meeting exchange/PTY students, discussing joint research etc. The main purpose of the visit should be for teaching and not research.  A teaching exchange can only take place at one of our partner universities.

Grant details: The grant will consist of subsistence for a maximum of five days of teaching plus one day for travel, (refer to the subsistence chart above to calculate the amount).  In addition, a travel grant will be offered (refer to instructions in part 'a' above to calculate the amount).  Note: Staff can go for longer but the extra days to be supported by the department.

How to apply: To apply for a teaching mobility, please email Aqila Kaleem for an application pack.

Erasmus+ training mobility

The minimum duration of the training period must be 2 working days.  The main purpose of a training visit is to acquire knowledge from experiences and good practices of the host university.  This can include attending seminars, workshops, courses, staff training weeks or job shadowing. A training mobility can take place at a partner and a non-partner institution.  It is also possible to go to an enterprise, where the main purpose would be to learn by transfer of knowledge and to acquire practical skills. So visiting one of the companies where we regularly have placement students to see what they actually do is an excellent training activity.
Grant details: The grant will consist of subsistence for a maximum of five days of training plus one day for travel, (refer to the subsistence chart above to calculate the amount).  In addition, a travel grant will be offered (refer to instructions in part 'a' above to calculate the amount).  Note: Staff can go for longer but the extra days to be supported by the department.

If you have links with European companies you can also invite them to teach at Surrey and undertake training with your students.

Where can I go

The University of Surrey has Erasmus+ teaching partners with a range of partners in Europe (shortly to be supplemented with China).  In order to find out which agreements exist for which subject areas, please use this search tool

Staff Training Opportunities

A number of staff training weeks at various European universities are advertised on the iMotion website.  Click here for details and to apply directly to the institution.  

Note: Before applying, please seek the approval of your line manager/HoD and contact Aqila Kaleem to check the availability of an Erasmus grant.  Once you have been offered a place by the host institution, there are additional forms that need to be submitted to secure the grant.  Therefore, please let Aqila Kaleem know as soon as an offer has been made and she will send the forms for submission. 

How to apply

To apply for a training mobility, please email Aqila Kaleem for an application pack.

Staff experiences

Dr Constanza Gomez, Lecturer in Musculoskeletal Biology

“I spent one week at the Swedish Agricultural University in Uppsala, Sweden as part of the Erasmus Staff Mobility Programme. I have been collaborating with staff of that University for years, but this time we had the opportunity to meet each other’s students and visit each other’s Vet Schools. 

I delivered several classes in Veterinary Biomechanics there and we also started a collaborative study on the motion of dogs during lameness. One of the colleagues there visited Surrey and taught Functional Anatomy to our Veterinary Bioscience students.

It was a wonderful experience and both universities were very supportive. I hope I can repeat it again.”

Dr Simon Usherwood, Senior Lecturer and Associate Dean (Learning and Teaching) for the Faculty of Arts and Human Sciences

“Colleagues in the School of Politics are working with partners across Europe to help develop and share innovative pedagogies in European Studies.

The EU-funded project INOTLES (Innovative Teaching and Learning of European Studies) is part of the TEMPUS funding stream (now ERASMUS+) and brings together collaborators from Surrey, Belgium and the Netherlands to support universities in Georgia, Ukraine and Moldova in using techniques such as blended learning, problem-based learning and simulation games, which are Surrey's area of expertise.

The Surrey team (Simon Usherwood, Maxine David, Cristiano Bee and Anesa Hosein) have already completed the first phase of the project, which includes a dissemination event in Brussels, and are now starting to help train trainers in partner countries.

Through a mixture of face-to-face meetings and online sessions, by the end of the project in 2016, there will be a range of modules using these techniques, as well as an extensive set of resources on the project website (”

Miss Louise Wilkinson, HR Assistant, Faculty of Engineering and Physical Sciences

“I spent a week at Lund University in the South of Sweden meeting lots of people from all areas of their HR Department.

The purpose of my Erasmus Mobility programme was to spend time looking at family-friendly policies to align with my involvement with Athena Swan within the Faculty and to look at the differences between Swedish and British employment law.

The experience was great. I was made to feel really welcome, met lovely, friendly people and learnt so much about the difference in culture and how an employee is supported within the workplace in Sweden.”

Dr Svetlana Reston, Academic Quality Officer (Quality Enhancement and Taught Programmes)

“I spent a week on an Erasmus staff exchange programme at Luleå University of Technology in Sweden, which is the northernmost university in Europe, with its main campus near the Arctic Circle. It has a similar, highly research-intensive profile as the University of Surrey.

The main purpose of my visit was to acquire knowledge about the Swedish National Higher Education accreditation system and to share best practice in the area of academic standards. The five-day programme included presentations, workshops, lectures and networking events.

I really enjoyed the networking opportunities during the Erasmus week, and made lots of new friends with colleagues from universities in Germany, France, Portugal, Austria and other countries.”

Nerea Rodriguez, Director of Human Resources, Hilton Buenavista Toledo

"Over the past year I have had the chance to visit the University of Surrey to present and discuss placement opportunities abroad in Spain – specifically in the Hilton Buenavista Toledo.
The presentation provides students with an inside look into a worldwide business and its practices before they make their decision as to where to apply for their placement, as well as showing them the professionalism that comes with working for a five star grand luxury hotel chain.

The presentation is divided in two parts, one in Spanish and one in English, and it gives me the opportunity to talk about the history of the brand, the philosophy behind it and how that can be concretely incorporated into the business strategy and the marketing approach of a worldwide leader in the market. More generally, it also shows students what it is like to experience an Erasmus internship abroad in the hospitality industry.

Mock interviews were also organised, to give the students an idea of what to expect from a typical job interview and give them advice on how to create a good CV.
I also had the chance to interview various candidates for our placement positions in the Hilton Buenavista Toledo. This was very informative as to how interviews are done in England compared to how we do them in Spain.

Overall, the visit was interesting and educational both for me to learn about the English university system and for the students to learn about the hospitality industry. We always receive many candidates from Surrey; this year alone, we are happy to have four placement students in our hotel.”

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International Engagement Office
Senate House
University of Surrey