Directorate of Quality Enhancement and Standards

Validation and Periodic Review Process

The validation process is one of initial academic and professional consideration and approval (or otherwise) of a new programme of study by the University.  A step by step guide to the process and the responsibilities of those involved can be found within the Code of practice for the design and approval of new programmes and periodic programme review.

The periodic review process is the process of re-approval of an existing programme at a prescribed time not exceeding five years following initial validation.  A step by step guide to the process and the responsibilities of those involved can be found within the Code of practice for design and approval of new programmes and periodic programme review.

The processes aim to:

  • Support and encourage quality enhancement
  • Continually improve and assure the quality of the programmes that are taught at the University
  • Promote areas and examples of good practice
  • Support the quality processes within the Schools and Faculties

The key benefits and aims of the periodic review process can be identified as:

  • The opportunity for the programme team to take a holistic view of the quality and standards of the programme(s) under review
  • The provision of a formally structured opportunity to reflect and develop new approaches and/or enhance current practices
  • Independent and external confirmation of the quality and standards attained across the whole programme/group of programmes
  • An opportunity for good practice to be recognised and disseminated

A summary of key deadlines in relation to the programme life cycle processes, including Marketing and Timetabling deadlines, can be found here.

Below are the relevant word templates and guidance documents related to these processes, which are available to download (please note that these documents are also available as appendices within the Code of practice for the design and approval of new programmes and periodic programme review):

Template

Guidance

Pre-validation pro-forma template Pre-validation pro-forma guidance
Marketing checklist
Library checklist
Business case - UG
Business case - PGT
External Assessor Nomination Form
Submission Document Template (Validation) Submission Document Guidance
Submission Document Template (Periodic Review) Submission Document Guidance
Programme Specification Template Programme Specification Guidance
Module Descriptor Template Module Descriptor Guidance
PGR Taught Unit Descriptor Template PGR Taught Unit Descriptor Guidance
Staffing Information Template
Faculty Approval Checklist
Pre-event Comments Form (Chair, Internal Assessor, Student Panel Member)
Pre-event Comments Form (External Assessor)
Feedback Form - Panel Members
Feedback Form - Programme Team
Additional Guidance:
Professional Training Approval Form
Process Flow Chart for UG / PGT Pre-validation
Process Flow Chart for PGR Pre-validation
Process Flow Chart for Validations and Periodic Programme Reviews

Process Flow Chart for Virtual Validation and Periodic Programme Reviews

Planning Meeting Notes Template
Feedback Letter Template
Event Report Template
Event Completion Form Template

Contact

For further information on this process please contact qualitysupport@surrey.ac.uk.