Spatial Structures Conference privacy notice

The Spatial Structures Research Centre is part of the University of Surrey. We are registered as a data controller with the Information Commissioner’s Office and are committed to ensuring that the personal data we process is handled in accordance with data protection legislation.

We have a named Data Protection Officer, Suzie Mereweather, who can be contacted via dataprotection@surrey.ac.uk.

One of our responsibilities is to tell you about the different ways we collect and use your personal data. This statement provides details about these uses. In addition to this statement, you may be given further information about the uses of your personal data when you use certain services offered by the University of Surrey.

We collect and process the following data about people we keep on our mailing list: 

  • Email address

We only collect the data we need and keep that data up to date. 

We have this data about you on our mailing list because you provided it when making an enquiry, booking for an event or completed one of our questionnaires.

The University collects only the data we need and we keep the data up to date and only for as long as it is needed. 

We collect your personal data in order to send you information about the upcoming IASS Annual Symposium and Spatial Structures Conference 2021.

We do not use the data we collect to make decisions about individuals or to analyse information on an individual level.

We take our obligations for data handling very seriously and it is therefore important for you to know that the lawful basis for us processing your information is with your consent.

We collect the data about you from the forms you complete when registering for an event, purchasing tickets for events, or completing online forms. The data is then kept in a database and used to contact individuals to achieve the purposes listed above.

We will keep your personal data until the conference has concluded and will then destroy it securely.

We do not share your information with anyone.

As an individual whose data we process (a data subject), you have certain rights in relation to the processing. Find detailed information about your rights as a data subject.

You have the right to:

  • Withdraw your consent for us to process your personal data where we have relied on that consent as our basis for processing your data.
  • Ask us to confirm that your personal data is being processed and to access (i.e. have a copy) of that data as well as to be provided with supplemental information about the processing.
  • Request that we rectify any inaccuracies where the data we hold on you is inaccurate or incomplete.
  • Have your data erased by us, although in certain circumstances we may not be able to do this. The circumstances where this applies can be found in the guide to data subject rights information.
  • Restrict the processing of your personal data in certain ways.
  • Obtain your personal data for reuse.
  • Object to certain processing of your personal data.

If you would like to exercise any of your rights please visit our make a privacy request section.

Make a complaint

If you have any concerns about the way that we have handled your personal data please email us at IASS2020@surrey.ac.uk as we would like to have the opportunity to resolve your concerns.

If you’re still unhappy, you have the right to complain to the Information Commissioner’s Office (an independent body set up to advise on information rights for the UK) about the way in which we process your personal data.