Open Access

The table below shows how you can make your research articles Open Access.

Open Access to monographs and edited collections. The term ‘monograph’ is used here to encompass “academic books written on a single subject of an aspect of a subject, typically aimed at, but not restricted to, a scholarly audience” (see OAPEN-UK report). These books can include both single-authored and multi-authored publications.

Several funders (including UKRI and the Wellcome Trust) require Open Access to monographs deriving from their grants. From January 2024, UKRI requires Open Access to monographs resulting from UKRI-funded projects within 12 months of publication.  For more information see funders’ requirements.

Currently there are several business models supporting Open Access monograph publishing:

• Several commercial publishers, including Springer, Palgrave, Brill and De Gruyter, and some university presses, including Manchester University Press and Cambridge University Press, charge a fee (book processing charge – BPC - similar to an article processing charge) for authors to publish their monograph Open Access. Publication fees can range between £6,000 and £11,000 and can vary by size/word count

• Some university presses, including UCL press and Huddersfield Press, are subsidised by their institutions in terms of funding and resources. Fees are typically lower than those charged by commercial publishers and can be waived for the institution’s own authors and, in some cases, for external authors as well

• ‘Freemium’ models make an online version openly available on their website while also producing, and charging for, e-book and hard copy versions to cover production costs. Open Book Publishers, a leading publisher supporting Open Access in the humanities and social sciences, and OpenEdition, implement this model

• Library-subsidised and crowdfunding models rely on communities to fund the costs of open monographs. Examples include the Open Library of Humanities library-subsidy model and the Unglue initiative to make books openly available.

Sharing book chapters in repositories

Some publishers, including Cambridge University Press, Oxford University Press, Palgrave and Taylor and Francis, have policies allowing you to share your book chapter in your University’s repository, usually after an embargo period.

The University strongly encourages you to upload your book chapters in the repository. The Library will check the publisher’s policy for you and make the chapter available where possible.

Doctoral theses are a key outcome of research. We are committed to making past and current doctoral theses Open Access. Since 2015, all doctoral and MPhil students must deposit the final version of their thesis as approved by the examiners in the University’s Open Access repository.

In 2016 the University embarked on a project to make doctoral theses available to the wider public. All of our past theses have now been digitised.

Our doctoral theses can be accessed from the University’s Open Access repository. They can also be found via the British Library’s e-theses online service, EThOS.

View more information on open access to theses.

We continue to offer a fully-mediated service, where you send us your papers for us to deposit in the University’s Open Access repository. However, now you also have the option to create your own publication records and upload the corresponding author’s accepted manuscript directly in the repository.

• Please make the accepted version of your papers available as soon as you receive the final acceptance communication from your journal 
• Where possible, please also deposit any research data, code and other materials associated with your publications. You can upload your data sets in the repository or create a record indicating where the datasets are stored (e.g. a discipline-specific repository). For more guidance, please see open data.

Option 1: Deposit directly

You are strongly encouraged to upload your publications directly in the repository. The Library will still check copyright and other information before making your paper live.

To deposit directly:

1. Visit the Open Research repository
2. On the top right corner, select Surrey Researchers sign in (use your university username and password)
3. Once logged in, select the 'add content' button (top right corner)
4. Select 'asset type.' By 'asset’ the system means type of research output (for example, article, book etc).

Tips:

• Check if the output is already in the repository; for example, already added by a co-author. This will save you time and avoid creating duplicates
• Entering an active DOI will automatically populate some fields
• By adding a PDF file, the platform can extract some information from it.

Should you wish to get more familiar with the platform, watch the 5-minute video on how to add a research output to your profile in the repository.

Option 2. Send your publications to the Library for uploading

Email your publications to the Library at openresearch@surrey.ac.uk. For recently accepted papers, please send us the file of the accepted manuscript as soon as the article has been accepted for publication.

Important: The version of the article to upload or send to us must be the accepted manuscript.

Agreements with publishers include 'transitional agreements' and prepayment or discount arrangements. 

Transitional agreements (also known as 'transformative' or 'read and publish' agreements) are negotiated between institutions/national consortia and publishers to enable a transition from a subscription publishing model to a fully Open Access publishing model, with the aim to make all research Open Access, and published under business models that are transparent and sustainable.

Transitional agreements are:

• Compliant with major funders: These agreements are strongly supported by many funders, guided by the principles of cOAlitionS
• Efficient: Having such agreements in place makes it overall easier for you to publish Open Access, as in most cases you no longer need to apply to the Library for an article processing charge (APC). See publishers' list. 
• Cost-effective and transparent: Access to subscription content and Open Access publishing costs are part of a single deal, set up in ways that substantial savings are made over the course of the transition compared to paying Open Access costs individually. Costs and other information on the progress of the transition are publicly available and monitored.

The Library also has in place prepayment or discount arrangements. These are not transitional, but have been set up to benefit from discount offers and/or more efficient payment processes.

The Library manages two budgets to pay Open Access publication costs, known as article processing charges (APCs), for articles not already covered by publisher agreements:

• The UKRI Open Access Fund, allocated to Surrey on a yearly basis, covers eligible publications
• The Library Open Access Fund supports publications where the funder does not allocate funds to cover open access costs, or where the research is unfunded.

In these cases, you must submit an article processing charge request form to the Library and receive an approval before you commit to a payment to the publisher.

Conditions

• Both research-active staff and PGRs at Surrey are eligible for the funds
• The paper must be a peer-reviewed research journal article or conference proceeding. The funds do not cover invited articles, monographs or book chapters
• You should normally be the principal investigator and/or the corresponding author
• You must choose to publish the article under the Creative Commons Attribution Licence. For more information, please see copyright and licences
• The journal/Open Access option supported must be compliant with your funder’s requirements
• The funds do not cover colour printing or page charges. 

Please contact openresearch@surrey.ac.uk if you have any questions.

• You must be the corresponding author. Please select University of Surrey as your affiliation when you submit your article 
• The agreement covers any fully OA or subscription journals published by the ACS

While an agreement with APS is being discussed, Surrey corresponding authors will be able to publish OA any articles accepted in APS subscription journals from 1 March to 30 June 2023.

• Please use your Surrey email address on submission: your article will automatically qualify for OA.
• You must be the corresponding author. Please select University of Surrey as your affiliation when you submit your article. Your article will automatically qualify for OA
• The agreement covers subscription journals. For publication in fully OA journals, please submit an  article processing charge form. 

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form
• Open Access waivers and discounts
• Guide to publishing Open Access in Cambridge journals (PDF).

A new transitional agreement with Elsevier covers OA publication in over 2,000 subscription journals.

• You are eligible to publish OA only if you are the corresponding author
• For publication in subscription journals, you do NOT need to submit an APC request form
• For full OA journals, please submit an APC request form

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form
• Only subscription journals are covered, Open Access journals are not fully covered. Take a look at eligible journals for transformative agreements.

• You are eligible only if you are the corresponding author. If this is the case, please make sure you use your Surrey email address when you submit the article
• You don't need to submit an APC request form 
• Please select the Creative Commons Attribution licence (CC BY) when prompted. 

For more information, see https://benjamins.com/content/authors/read_publish_deals.

• You are eligible only if you are the corresponding author
• You do need to submit an article processing charge form
• There is a 10 per cent discount available.

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form
• All six journals published by the society are covered.

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form
• Five subscription journals and two full Open Access journals are covered.

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form
• All subscription Royal Society of Chemistry journals are covered, with a 15 per cent discount on APCs for fully Open Access journals. Explore the Read and Publish scheme
• Funds are limited. After the limit has been reached, a 15 per cent discount applies.

The agreement with SAGE expited in December 2022. While a new agreement is being negotiated, you may still publish OA under the terms of the expited agreement, until 31 March 2023.

You are eligible only if you are the corresponding author

• You do not need to submit an article processing charge form for subscription journals
• You do need to submit an article processing charge form for fully Open Access journals
• There is a 20 per cent discount on APCs for fully Open Access journals, please claim the discount by quoting JISC2020.

Springer negotiations

Our Springer Read and Publish agreement expired on 31 December 2022.

UK negotiations are still under way to achieve an agreement that supports full and sustainable Open Access to UK publications. An agreement has not yet been reached; the latest Springer proposal was rejected by five University groups on 21 February 2023. You can read more on the JISC-Springer negotiations.

What does this mean for Surrey researchers?

• If you are a Surrey corresponding author, you should still be able to publish OA under the agreement, over a grace period which ends at the end of February but may be extended. However, there is uncertainty as to how long this grace period will last, if extended
• If you plan to submit to a Springer subscription journal, we advise you to follow the Green OA route and submit your acceptaed article to the Open Research repository on acceptance. In addition, if your research is funded by UKRI, please add the following rights retention statement to your cover email and funder acknowledgement section, on submission:

For the purpose of open access, the author has applied a creative commons attribution (CC BY) licence  to any author accepted manuscript version arising.

• Retaining your rights to share your accepted manuscript immediately, under the licence required by you funder, safeguards Open Access compliance
• The University is looking at ways to continue supporting OA publishing, should the negotiations fail. 

Conditions under the previous deal

• You are eligible only if you are the corresponding author
• You do not need to submit an article processing charge form, unless it is a fully OA (e.g., BioMed Central) journal. 
• Only covers original papers, review papers, brief communications, and continuing education papers. Read the Read and Publish (Springer Compact) agreement.

• You are eligible only if you are the corresponding author
• For fully OA journals, you will need to submit an  an article processing charge form. Please see the Open Access step-by-step process for more details
• Only research articles are covered.

• You are eligible only if you are the corresponding author. You don't need to submit an APC request form.
• When prompted on the publisher dashboard, please select to publish the article, the Creative Commons Attribution licence (CC BY)

For more information, see https://authorservices.wiley.com/author-resources/Journal-Authors/open-access/affiliation-policies-payments/jisc-agreement.html