Publication Scheme

The Freedom of Information Act 2000 requires every public authority to adopt a Publication Scheme.

What is a Publication Scheme?

The Publication Scheme is a document which sets out the kinds of information that a public authority makes routinely available, or intends to publish. It also specifies how the information it describes can be accessed and whether a charge will be made.

The University of Surrey has adopted the model publication scheme prepared for the higher education sector and is committed to publishing the information it describes. The Publication Scheme is intended to help staff, students, prospective students and members of the public to find the information they are interested in.

If you would prefer to receive the information in a paper copy, please contact the Information Compliance Unit who will arrange for copies of the relevant web pages to be sent to you. A single copy of the information will be supplied free of charge.

A very small amount of the information is available in paper copy only. Where this is the case, please request copies. Please give your name, telephone number or email address as well as a postal address in case the University needs to clarify your request.

Information Compliance Unit
Floor 8, Senate House
University of Surrey
Guildford
Surrey
GU2 7XH

Email: freedomofinformation@surrey.ac.uk.

If you have a disability and require information to be presented in a particular format, please contact the Information Compliance Unit:

Information Compliance Unit
Floor 8, Senate House
University of Surrey
Guildford
Surrey
GU2 7XH

Email: freedomofinformation@surrey.ac.uk

The information supplied through the Publication Scheme is protected by copyright. Where the copyright belongs to the University of Surrey the information may be used for personal non-commercial use.

It is not to be modified, reproduced, transmitted, published, or otherwise made available without the consent of the University. Should the University give consent to re-use the information, the University must be credited as such.

Feedback and comments

If you find any problems with the Scheme or there are any areas that require further explanation, please let us know. Any questions, comments or complaints about this Scheme should be sent to:

Information Compliance Unit
Floor 8, Senate House
University of Surrey
Guildford
Surrey
GU2 7XH

Email: freedomofinformation@surrey.ac.uk.

Accessing information included in the Publication Scheme

The Publication Scheme is divided into seven sections. Each section contains classes of information. For each class the Publication Scheme contains a description of the information published by the University which fits into that class, the format in which the information is available and whether a charge will be made for supplying that information.

Most of the information described in the Publication Scheme is available online through the University of Surrey website. Occasionally the link will be to the website of an external organisation. In these cases, provision of the information is the responsibility of that organisation and not of the University.

Information in this class relates to financial information such as projected and actual income and expenditure, procurement contracts and financial audit.

Student fees and funding

Information on the sources of funding and income, such as funding council grants, tuition fees, endowment, rents and investment income (including investment strategy).

University's financial statements

Annual statement of accounts and other information that allows the public to see where money is being spent, where it is or has been planned to spend it and the difference between one and another.

Procurement and tender procedures

Details of procedures used for the acquisition of goods and services.

Information in this class concerns strategies and plans, performance indicators, audits, inspections and reviews.

Annual reports

Annual reports produced by the University.

Corporate, business and teaching plans

Strategies produced by the University.

Academic quality and standards

Information about the University’s internal procedures for assuring academic quality and standards and qualitative data on the quality and standards of learning and teaching.

Links with employers

Information relating to the University’s links with employers and the development of learning programmes.

Government and regulatory reports

Accreditation and monitoring reports by professional, statutory or regulatory bodies and information that an institution is legally obliged to make available to its funding and/or monitoring bodies.

Information in this class concerns decision making processes and records of decisions.

Minutes of university committee meetings

Information in this class relates to current written protocols,policies and procedures for delivering the University's services and responsibilities.

University business

Codes of practice, memoranda of understanding, procedural rules, standing orders and similar information. Procedures for handling requests for information are included.

Academic services

Some of these policies may already be covered in class two “What our priorities are and how we are doing” in the context of external review and academic quality and standards. Additional policies under this heading may include such matters as policies and procedures relating to honorary degrees, procedures for changing course, regulations and policy on student assessment, appeal procedures and policy on breach of assessment regulations.

Student services

Policies and procedures relating to student admission and registration, accommodation, management of the student records system, assessment of external qualifications, internal student complaints and appeals and student discipline.

Human resources

This includes the full range of human resources policies and procedures such as generic terms and conditions of employment, collective bargaining and consultation with trade unions, grievance, disciplinary, harassment and bullying, public interest disclosure, staff development (such as induction, probation, appraisal, promotions)

Recruitment

Procedures and policies relating to recruitment.

Conduct of members of governing bodies

Equality and diversity

Includes policies, statements, procedures and guidelines relating to equal opportunities.

Health and safety

Estate management

Includes disposals policy, estates strategy and plan, facilities management policies, grounds and building maintenance.

Complaints

Includes policies covering requests for information and operating the Publication Scheme.

Records management and personal data policies

Includes information security policies, records retention and archive policies and data protection policies.

Research policy and strategy

Includes policy and procedures relating to intellectual property, ethics committee terms of reference, applications and their approval, strategy and procedures relating to knowledge transfer and enterprise.

Charging regimes

Information in this class relates to that held in registers required by law and other lists and registers relating to our functions.